Posted Date: September 11, 2010
The main Q&A got too long! Here are some of the older questions.
Q: Is it possible to get a better map of the facility so that people could see what the crating area will be like? The one on the facility's website isn't helping me.
A: We are currently trying to get better drawings to distribute. The online facility map is available at http://www.kyexpo.org/facilityInfo/pavilion.html. The walk way to Broadbent Arena and West Hall do not show on this link. We've pasted a better drawing below. Note that the drawing shows 10' x 10' booths drawn in. That's the facility's standard drawing showing how to optimize booths used in the space. Please ignore those booths because they are not part of our set up.
The facility is an open cement floor with a 28' peaked ceiling with overhead doors for loading and unloading on the west and north sides. There are columns 25' apart on the center in the kenneling area.
Q: What do we do with the dogs if we attend the night at Churchill Downs? Will it be OK to leave them in the vehicles or leave them at the site? Also a friend in an RV wants to attend, if I took her in my car, would I be able to get her back to the site afterwards?
A: Churchill Downs is off-site, so we recommend other accomodations for your dog during the event. We are currently working on some options for crating your dogs in safety while you are away.
If the weather is cool, dogs could be left in cars, but we don't recommend that. Please use common sense when leaving your dog in a parking lot. Keep in mind that an unlocked parking lot could be susceptible to theft. In fact, you should consider the risk of theft any time you leave your possessions unattended.
All RVers should receive parking passes with in-and-out privileges, so there shouldn't be any problems getting back to the site to drop your friend off, as long as she takes the permit with her.
Q: Can we only wear polo shirts throughout the event?
A: Other attire may be worn, but it should reflect the proper image. Keep in mind that this is a public sporting event, so dress accordingly.
Q: From what I'm hearing, it seems like crating assignments might be being made based on when entries are received. If so, does that give a slight preference to the earlier entries?
A: There are no preferential spots. Those requesting spots together with others should send them in together; the earlier these are in, the easier it will be to assign adjacent spots.
Q: Are the crate spaces just taped off on the floor or will there be barriers of some sort?
A: They will be taped on the floor. Pipe and drape will separate the kenneling area from the public walkway through the building.
Q: Regarding the host hotel shuttle to/from Expo grounds: do they allow dogs on the shuttle or is it for people only?
A: Leashed dogs will be allowed to ride the shuttle. The host hotel has two 12-passenger vans for shuttle to the airport and/or Expo grounds. They say that some people walk, though it is a hike across the parking lots. Competitors should allow extra time for shuttles.
Q: What's the best way to make a reservation at the host hotel?
A: The Crowne Plaza has a special website for booking the rooms under our block. Information about rates and pet deposit is on the hotel's website for booking reservation for this event. See the travel information page at http://www.usdaa.com/se_hotels.cfm for more info and a link to the reservation site.
Q: I have a bye in the Performance Grand Prix. On the Cynosport entry I filled out to run in the semifinals. Do I also have the option to run in the quarterfinals without jeopardizing my standing to run in the Semifinals?
A: No, you may not enter the quarterfinals if you have a bye to the semifinals. Doing so forfeits your bye status.
Q: I have volunteered to coordinate the crating space for a group of people. Is it okay if I do one form for the group and request approximately 10 spots and pay for it all mystelf? Or, should each person do their own form and pay when they submit their paperwork?
A: If you want several spaces together, or as close as they can be to one another, one person needs to submit a single request for all the spots and pay for them all.
Q: The information on the website mentions a "finite amount of space" for crating. Is a competitor allowed to rent more than one space?
A: Yes, a competitor can rent more than one space for crating. The "finite amount of space" is mentioned because reserved crating is within the confines of a building as listed on the crating reservation form. It does not mean that a competitor is limited in the number of crating spaces they can reserve.
Q: Will we be allowed to stack crates?
A: Yes, but only if deemed by us to be safe to do so. Generally, this would be thought to be one crate stacked on top of another one of equal or larger size. Each case considered on its merit.
Q: Are dogs that are not entered allowed to be crated at the event?
A: We have no restrictions on unentered dogs in the crating area this year.
Q: If you are camping on site with an RV, will you need a crating space? In other words, how far away is the camping area from the dog agility rings?
A: That is a personal preference. RV spaces will not be as close to the venue as the crating areas in the hall. The RV slots are in lines perpendicular to the buildings (separated by a service drive and open space; the closest spots are an estimated 200' from the buildings). Many competitors may not find even the closest positions to be desirable for walking across the pavement and service drive.
Q: What time will things start on Tuesday?
A: Check-in will begin in the afternoon and there will be a warm-up class in the evening. Exact times will be posted when all entries have been received.
Q: What time will the Grand Prix finals begin on Sunday? I don't want to miss anything, but I want to leave earlier enough to make it to work on Monday.
A: There is no way we can pinpoint a start time until at least several days after entries close. We typically start around 1:30pm or 2:00pm with the final program (Veterans, Juniors, and Grand Prix). This normally finishes up around 4:30pm or 5:00pm. Unexpected delays could cause the event to finish much later, though. We normally recommend that flights be booked no earlier than 7:00pm on Sunday in order to allow two hours for transportation, check-in, and security clearance; but, we cannot guarantee anything. If the Grand Prix finals is a "must see" for you (and it's really worth seeing!), then you should consider leaving on Monday or late night on Sunday to avoid rushing.
*Kennel spaces are smaller at the event site than those recent years. We also have a finite amount of space and have to allocate based upon expected attendance. The cost for the building is dramatically higher than what we paid for land and tents in Scottsdale. But, we have worked hard to keep the kennel space rate (and other fees) the same as last year's through other cost containment measures.
*The Cynosport premium states that no X-pens are allowed. To clarify, dogs may not be in an open X-pen; they must be housed in an enclosure consisting of four sides with a top and bottom, both of which are securely affixed to the sides to retain a fixed shape to add more rigidity and stability to the enclosure. While we recognize the desire to have the freedom of movement, we are concerned about each dog's safety. We will continually study and monitor the situation in hopes of making improvements where we can.
For more notes on the Games, click here.