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Registration Height Certification Cards

I have to turn in my temporary card?????


Over the past couple of years, certain "discrepancies" began turning up in the registration process involving temporary cards.  In reviewing behaviors involving temporary cards, it was found several factors were setting the stage for potential problems that need to be resolved in coming months in order to preserve the integrity within the system of measurements. 

This has been highlighted this past week when some enhancements were made to the dog information pages of the Subscriber Services area of the Web site.  Information is now displayed in order to create awareness of the regulations and to show the status of their registration cards.  With no previous announcement, some Web users were shocked to log in and see that their temporary card was shown as expiring or expired, as determined under the regulations.  

This is because the regulations set forth in Appendix D of the rule book that took effect at the beginning of 2004 state -

"...any temporary card that is not processed for a permanent card within two (2) years of issuance, shall be assessed a renewal fee.  If the renewal fee is not paid within 90 days of the renewal date, the competitor's registration and eventing privileges with the dog shall be suspended.  A separate reinstatement fee will then be assessed."

Though announced as part of the rule changes set out in the 2004 rule book, it was likely overshadowed by the widely expanded titling program announced at the same time. The titling program also served as a distraction to the USDAA office, and no monitoring processes were then put in place.  So, the regulation has just set there unnoticed and unenforced.

Though cards may show as expired under current regulation, a grace period has been established through the end of this year.  The desired result is that competitors complete the registration process and send the cards in to receive their permanent cards.  

The rule in question was not adopted to penalize or to force payment of fees, but instead to highlight the important purpose of the cards themselves, which is to get the dog measured and height certified.  Presently, more than 2,500 cards issued in 2004 alone remain uncertified, and some are being improperly used based upon complaints being received from some competitors. These have been substantiated to some extent by old temporary cards being seized by judges and being submitted to the office, indicating the dog has been competing in the improper height class.  

In a recent review of the system, there are simply too many older temporary cards still trying to be used. While some 30% of these are dogs registered at 26", the cards are still required to be returned to verify that the 26" height is correct. This is because competitors have the right to have a dog measured to check their registration in the 26" jump height. So until a competitor confirms that 26" is correct (typically done by returning the card indicating that all data on it is correct), or submits a card for evaluation of signatures and heights, the dog cannot be height certified and a permanent card issued.  As a practical matter, competitors who have a dog registered at 26" and are still using their temporary cards, to receive your permanent card, send an email to registrations@usdaa.com and state your dog's name, your name and the registration number, and confirm that all the information on your registration card is correct.  The office will process a permanent card in this circumstance.  

For others, there may need to be some modifications to the existing rule, to make it more flexible to meet a wide range of needs, but an important point to note is that "temporary" cards are just one step in the overall dog registration process. The final step is obtaining the dog's permanent card.  It is not unlike getting a drivers training permit and going through a process to obtain a permanent driver's license.

Another point to note is that while the regulations do not specifically state it, the measurements on a temporary card obained before age three essentially expire at age three, as the regulations provide that a card bearing three signatures may be used until age three after which time a CMJ measurement is required.  This highlights the "temporary" nature of the blue cards.  Obtaining a subsequent measurement by a CMJ generally completes the measuring process, but the measurements must be officially evaluated to validate the measurement process and issue a permanent card.       

Though we will study the rule more closely to determine a means of building more flexibility, in the meantime, competitors should seek to obtain final measurements in accordance with the rules and submit their cards to the USDAA office to obtain their permanent cards within the two year period.

This rule does not immediately affect the competitor who must obtain a CMJ measurement after a dog turns three (3) years of age. But this competitor must measure in at each show, as the signatures on the card prior to age three are only valid until age three.

The rule also should be attended to by:
   - the competitor who has a temporary height card on a dog that is clearly in the 26" jump height class;
   - the competitor whose dog is over age three and has received their post age--three CMJ measurement.

In order to deal with some concerns by competitors,

   - if you are concerned that the card will be lost in the mail, simply send it by certified mail to the USDAA office to ensure it can be tracked.
   - if you are one who has a busy show schedule, simply request a "certification letter" when you submit your card; the letter will serve as a permanent card until the permanent card is issued (generally 3 - 6 weeks).  

If anyone has questions regarding these rules and the processes in place, please contact the USDAA office at info@usdaa.com or by calling (972) 487-2200.

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